Conference and event planners perform some or all of the following duties:
Meet with trade and professional associations and other groups to promote and discuss conference, convention and trade show services
Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets and to review administrative procedures and progress of events
Co-ordinate services for events, such as accommodation and transportation for participants, conference and other facilities, catering, signage, displays, translation, special needs requirements, audio-visual equipment, printing and security
Organize registration of participants, prepare programs and promotional material, and publicize events
Plan entertainment and social gatherings for participants
Hire, train and supervise support staff required for events
Ensure compliance with required by-laws
Negotiate contracts for services, approve suppliers’ invoices, maintain financial records, review final billing submitted to clients for events and prepare reports.
A university degree or college diploma in business, tourism or hospitality administration is usually required.
Several years of experience in hospitality or tourism administration or in public relations are usually required and may substitute for formal education requirements.
Certification relating to special events, meetings or conference management may be required.
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